how to apply for extenuating circumstances ucl

endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Your claim will be considered by your department. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY These include: If you think you fall into the first bracket of situations, you should escalate your application. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. EMC If you do not submit the requested evidence, your claim will normally be rejected. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. Work will not be accepted by email. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. You will also be notified of the outcome of your claim via Portico. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ %%EOF Our events are designed to help you meet people, try new things and have fun. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. It is your responsibility to ensure that the work is submitted on time. If you are not sure whether you should use Extenuating Circumstances. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. This year, students will be allowed to self-certify (apply without formal proof) for an EC . There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). You must submit your evidence within FOUR WEEKS of submitting your EC. If you can imagine it, theres probably a society for it. /Tx BMC We are improving our three campuses for people to study, work and live. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Source: Glenn Cartsens Peters/Unsplash. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. Processing time will depend on the institutions policy, but its usually between one and five working days. All Extenuating Circumstances claims must now be submitted on Portico. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. Q!GQe#8! As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. /Tx BMC Take a look in your student handbook to find the extenuating circumstance procedure. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Help us make this site better by telling us what you think about this page, University of East London Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. Please be patient. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Applying for an EC using self-certification. If youre struggling with situations beyond your control, extenuating circumstances could help. If your evidence isnt written in English, you must provide a notarised translation. All discussions will be treated confidentially. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. Students' Union UCL is an organisation that exists to make more happen. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Any claims submitted after the assessment has started must be accompanied by evidence. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. b`bd`a`%iHg`> You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Extenuating Circumstances'? how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream You will need to provide the additional evidence within four weeks of being contacted. Make sure that you know what you need to submit and the deadline for submitting claims. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. See Section 2.9: If you miss the deadline for EC claims. Your EC will only be validated on receipt and evaluation of your evidence. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. The information you need to support you with an extenuating circumstances claim can be found below. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. dissertations refer to the dissertation handbook for specific guidance). It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). Check if your circumstance meets the grounds for EC. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. HA HA It is a charity with over 48,000 members. All Extenuating Circumstances claims must now be submitted on Portico. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. This would bring us to equal standing with UCL clubs and societies. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. However, you have the right to appeal your results via the. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. and must cover the full period for which you are requesting mitigation. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Advertise a vacancy on our platform today. I have offers from manchester and UCL. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. wide range of UCL support services are available for you, too. Compiling the relevant documents and information can help speed your application along. includes details of all the different support that is available to you. Make sure you submit your application in plenty of time to reduce added stress. You can find further details in UCL's Self-Certification Policy. If the deadline has already passed, the late submission may be condoned (i.e. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). Work will not be accepted by email. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. All coursework, projects and dissertations must be submitted. Step 2: gather the relevant evidence for your application. Bereavement: You will be required to provide a death certificate. What falls under extenuating circumstances? uM*\)+(. However, you have the right to appeal your results via theAcademic Appeals Procedure. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. Detail of where to submit the form are in your Student Handbook. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. Students will not be entitled to their SoRA adjustment again on top of an EC extension. We are one of the largest student-led organisations in the UK. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. Enjoy! Theywontusually accept things such as viruses, disk corruption, printer problems etc. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Where a student has a SoRA, extensions will be granted from the adjusted deadline. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. Step 3: submit your application. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. Sport is for everyone, and well help you find your level. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. Self-certified ECs: No earlier than 2 weeks before the deadline. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) What are extenuating circumstances for financial aid? Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. /Tx BMC UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Police/crime report (a crime number on its own isnotacceptable). where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom But life isnt always easy. See the assessment regulations. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. All illustrations must be discussed in the text. Letter from your doctor or medical practitioner). patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. are met, they are able to apply for further extensions using this process. endstream endobj 448 0 obj <>stream '!g^ . For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. HPpuVru0 Extension approved? In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. You can find a guide to submitting your claim on Portico on the UCL website. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place.

how to apply for extenuating circumstances ucl 2023