Privacy Policy. The Board Cafe is an electronic newsletter for members of nonprofit boards of directors.. Boardsource is a large site, with catalog and on-line ordering, lots of links, resources of various kinds, FAQs, etc.. You think that they need to understand the details before seeing the big picture, because that is how YOU came to the conclusion. Research your audience before you begin creating your presentation. A board of directors is responsible for making decisions that will ensure the growth and sustainability of a company. You'll likely spend time providing data, contextualizing it, and explaining your approach. Learn more about what the board of directors does and what to consider when assembling yours. If you need time to look something up, say so. If youre showing data, only share one highlight per data graph. Regular board meetings allow directors to share their thoughts and opinions regarding the company's performance and strategy. Below is a sample Table of Contents from one of our recent board meetings: Thank you so much. Also, touch base with the Executive Director for any items before you work with the secretary on a final and closing record. Others may follow the more standard approach: presentation followed by a discussion. (overview of all selection criteria and why those were selected), (overview of the weight given to each crite-ria and why), (Overview of all locations with their charac-teristics), (table of locations with the overall evalua-tion & score), 1. Advertisement. And understand their background. The purpose of the board is to adopt policies, hires station manager and raise funds. Since Directors will have read your conclusion upfront, keep your talk short (5-15 minutes). It all starts with preparation. You must summarize your talk in one or two clear, precise sentences. When it comes to a board presentation, this is the most logical way to organize: Share past performance and efforts Detail your strategy and goals going forward Dig into the practical side of executing on that strategy and hitting those goals Speaking tips for your board presentation Aligning such a group of intelligent, authoritative individuals with many, often conflicting, priorities is a subtle process of information, discussion and persuasion. A productive board meeting starts with a well-thought-out agenda that the board chair distributes ahead of time. If you present an item for decisoin, the Board will (should) require a pre-read. 1.1 This paper identifies key activities undertaken by the Human Resources Directorate and the performance of the Trust in relation to staffing related matters during the last twelve months. Put all other information in the backup slides that you can pull up depending on the questions you get. This is a eight stage process. This button displays the currently selected search type. A presentation to the Board should be to the point: short and complete, simple and substantiated, persuasive and factual, confident and honest. Dont make it deductive: dont take them through the complete analysis. To include a motion for consideration, a board member simply needs to say they move a specific action. Dont beat around the bush. Our last slide concedes formalities.. If possible, rehearse your presentation in the board room. If you dont know the answer, say so. Find out how your Board functions: Is there a formal presentation? Stick to the purpose of your presentation. The key here is to let the presentation dictate the slides, instead of the other way around. 10+ Board Report Examples If you ought to create one but do not know how, then this article will give you a set of samples and templates to slay every meeting that you'll encounter. If it isnt, ask your sponsor or check with the Board Secretary. Give room for reports from either the Executive Director or any committee, including the audited financial one. If you dont know the answer, say so. The first step in giving a brilliant board presentation is to cover the topics that board members actually care about. So naturally, they will be looking out for anything that may impede that process. By following the tips above, youll be well on your way to giving a brilliant board presentation that showcases your performance and strengthens the relationship between the C-suite and the board. LinkedIn and 3rd parties use essential and non-essential cookies to provide, secure, analyze and improve our Services, and (except on the iOS app) to show you relevant ads (including professional and job ads) on and off LinkedIn. But avoid highly surprising new information. Is it an item for information or decision? Give our template a try or let our team of professional designers exclusively polish your content and design. PowerPoint can undermine Corporate Strategy. Given the little time in the Boardroom, opinions and consensus are often formed prior to the meeting. Compliance and information. Building confidence is one of the less concrete tips on the list to implement. When expanded it provides a list of search options that will switch the search inputs to match the current selection. A robust onboarding processincluding essential information and briefing materials, quality discussions with key people, and a "road map" for getting up to speedcan greatly accelerate a new director's integration and contribution to the board's work. How to make a Presentation to the Board of Directors. Et voil!, theres your key message. By clicking the "Continue" button, you are agreeing to the Doing so might clear an otherwise hectic air during a board meeting. So, on the slides, put keywords, rather than long sentences. You are well prepared; you know your stuff. Dont have your own hidden agenda! Your board presentation slides should make ample use of visuals. Any attempt to achieve a hidden purpose will only weaken your presentation and credibility. In order to give flavour to your narrative, add some data to prove your point. It is only slightly behind Ottawa in transport lead times. Our Company Ppt PowerPoint Presentation Infographic. Send your presentation to board members ahead of time, along with your other board packet materials. In slide after slide, she dutifully went through the company's financials, shining a spotlight on key figures in the income statement, balance sheet and cash position. Were also better at remembering what we see versus what we hear by 55% its called pictorial superiority. Even if things didnt go as you expected, consider it a priceless learning exercise. This can help you deliver a meaningful speech. But avoid highly surprising new information. Such a structure starts with detailed numbers and findings, and gradually summarizes into conclusions. It's also great to send an email after the meeting to all board members with a summary of the most relevant aspects, including all action items that were discussed. It's critical to understand the board of directors' top concerns and priorities. It needs to be sparse, and simply identify the topics you'll cover in the following slides. Find out if you are a valuable candidate to run the new North American operation. If its been a while since your last presentation, start by practicing in the mirror. Board presentations are one of the most important ways you communicate with your companys board. Every now and then, a company's board of directors conducts a meeting to discuss the performance of the company. Is it an item for information or decision? So, they want to check. A board of directors is responsible for making decisions that will ensure the growth and sustainability of a company. Then you can be prepared for more in-depth questions that may arise. hbspt.forms.create({ Many board members have access to basic training and awareness around technology topics but lack an understanding of their practical application to the business and industry. When presenting, it is important to explain cybersecurity matters in a way that both makes sense to and benefits the board. Find out if there are specific worries. While these metrics will change as you grow in size or develop new products, it's important to consistently track the same metrics across board meetings to demonstrate trends. Department Directors and managers inputted the statistics and FTEs requested to run departments and own the budgets developed Use historical trend to guide And, unfortunately, your dog wont cut it for this one. However, the approach may vary for presentations. A presentation to the Board should be to the point: short and complete, simple and substantiated, persuasive and factual, confident and honest. In my opinion a pre-read should never be a copy of the presentation slides. Move on to old, new, or other lines of business and do so orderly, keeping discussions within the scope of the company's best interest. It contains the answers to the key questions and a few selected details and numbers. If you put the right structure in place, present a clear package of information and create a process to elicit proper feedback, board meetings go more smoothly and more quickly, and the board will have more confidence in you and your company. It's important to include committee reports in the board report, so all board members know the progress of the committee and can ask questions. For example, if success is about board members and/or C-level executives learning about a new technology under consideration, the job is to educate them. Make sure that this purpose is crystal clear. Lets walk through some tips to prepare for your presentation and review some things to avoid. Monday through Friday. Make the pre-reading document highly structured. Heres a tool that helps, CIA for Context-Issue-Answer: List everything your audience knows about the subject; that is the context. In that spirit, put on your best blazer or suit the day of your presentation. Its critical that security and risk management leaders supply board-relevant and business-aligned content that is not hampered by overly technical references.. This is a three. Itll give you time to get familiar with the space and any technology youll need to run during your presentation. Its easier for your audience to remember and prevents information overload. But with a few tricks in your arsenal, you wont need a sympathetic audience member to gauge how well youre doing. But dont exaggerate. Is the data reliable and the methodology solid? But like spices, when used too abundantly, details, numbers and emotion can ruin everything. But how do you behave as a visitor, not being familiar with these dynamics? Its critical that security and risk management leaders supply board-relevant and business-aligned content that is not hampered by overly technical references., Slide 1 is designed to be the call to attention slide. If you sense disagreement, tackle those concerns head-on. So, stick with us so you can run board meetings like a pro in no time! Here are some topics you should focus on in your ongoing presentations to the Board: Technology you've purchased and integratedwith a focus on what it is doing for the organization. That may be a little extreme, particularly when youre recapping an entire quarter or year, but in our experience, 30 minutes is a good time frame for a presentation. Introduction. Setting general company goals. Use your sponsor as sounding board throughout your preparation and consider talking to some Board members. Slides are a mere visual support for your story without full sentences. By clicking the "Submit" button, you are agreeing to the This article is an abridged guideline for anyone who presents to a Board of Directors. But in this way, you might lose their attention long before you even come close to that conclusion. The answer to this challenge is NOT to make a TED-like presentation. Attachments should be structured in such a way that the reader can easily retrieve specific details. Details of weights given to each criteria. You can start by looking into each board members professional background. Presentation slides with simple messages and clear data give a professional feel to your presentation. Free and premium plans, Sales CRM software. So, pull your most significant data and use data visualization tools to design intuitive graphics. If you didnt understand the question, ask for explanation. Useful tips! Slide 1: Get started Slide 1 is designed to be the call to attention slide. The stages in this process are Companies Board Of Directors Members. It should be structured around those key arguments. If that happens, thats your cue to pivot. Information that reaches the Board might be biased in many ways. We have made a team to research loca-tions for the new plant. Why is holding regular board meetings important? But how can you provide details within the extreme time constraint? If you're presenting a report or another document, make sure it's written clearly and concisely to ensure the message gets across. So naturally, they will be looking out for anything that may impede that process. Answers to less important questions will become part of the attachments. Its your chance to get them to understand your vision, to secure buy-in on financial needs and projects, and to explain the companys performance. Necessary cookies are absolutely essential for the website to function properly. Another case is votes made by ballot. 1. Above all, keep your presentation short (10 to 25% of the time, leaving 75 to 90% for discussion and decision). Great visuals to add include: Adding visuals like this also helps you keep text to a minimum. The purpose of a board meeting is to allow directors to share their views about the company's performance and future plans. Member of and Consultant to multiple Boards. Palvi Mehta still remembers the first time she presented to a board of directors. Presentation Budget Development Worked with Vice Presidents, Hospital Line Managers & Executive Leadership Team (ELT) to develop and lead an integrated budget development process. Simply review the Board Deck Template as a Google Slides Presentation, or continue to read on. But in this way, you might lose their attention long before you even come close to that conclusion. These graphics include high-quality corporate imagery, diagrams, charts, and infographic icons. Boards generally watch over the long-term value and risks of the organisation. Understand what 'value' means to them: contribution to society, sustainability, well-being, or legacy can be as important as monetary value. In addition, they can offer suggestions and ideas to improve the company's performance.. Time is money, especially in Board Meetings. But how to make a story short if the subject is complex and information abundant? During a presentation with a board of directors, you want to avoid the Michael Scott approach at all costs. The narrative is your core story. In short, a good executive summary concisely summarizes the report's background, core findings and methods, as well as proposed solutions and actions you want the board to endorse. Contrary to a management team, a Board has no hierarchical structure. You can use the following seven essential steps to deliver an engaging presentation: 1. in addition the focus needs to be on providing more forward looking information apart from looking into historical costs. Where possible, visualise the concepts and the data. Basic Board Report Details File Format Google Docs Ms Word Apple Pages Size: A4 & US Letter Size Download 2. Sudbury is the better choice in overall investment cost, labour cost and tax advantages. The difficulty lies in finding what the real issue is and how your involvement helps to solve that issue. Find out. As a foodie, dinner for me isnt complete without a good piece of chocolate. Learn more in our Cookie Policy. If it isnt, ask your sponsor or check with the Board Secretary. After calling a board meeting to order, the executive director introduces the board report. A board meeting is an official gathering of the members of a company's Board of Directors (or equivalent) to discuss business matters. And gradually add further detail. In the beginning, you should set expectations for what you will cover. When the request comes in to give a cybersecurity presentation to the board, security leaders should jump at the chance to educate the executives. This distribution should include any lengthy documents that the board needs to read in preparation for the meeting. Here are two different key messages for the same story: Which is better depends on what the major focus is for your audience. Ensure each point is high-level enough that the board will understand it, but detailed enough to give them a true picture. Both checking facts and getting the right feeling, requires them to investigate details. Exile the bulk of the details to the attachments. Structure all information in an orderly hierarchical manner as a Q&A (from most to least important). And add some detailed stories that will speak to their imagination. Summarize the takeaways from the previous Board presentation. If there is, call the meeting to order as we describe in detail below and go over the agenda. Step 3 Create convenient and detailed documentation. But present your methodology and data as a supporting argument for the conclusions, not as a long introduction to the conclusion. If you present an item for decision, the Board will (should)require the full information well before the meeting. hbspt.cta._relativeUrls=true;hbspt.cta.load(53, '013286c0-2cc2-45f8-a6db-c71dad0835b8', {"useNewLoader":"true","region":"na1"}); Get expert marketing tips straight to your inbox, and become a better marketer. In some cases, the person responsible for ERM made the presentation to the audit or risk committee and then the chair of that committee was responsible for leading the discussion with the full board. Financial reports demonstrate to board directors that the company is in legal compliance with state and federal laws, which includes following Generally Accepted Accounting Principles (GAAP). Board of Directors - B of D: A board of directors (B of D) is a group of individuals, elected to represent stockholders . And remember: Youre the only one who knows your speech and presentation. 140 Views Download Presentation. I knew how stressful and nerve-racking it was to present in a room of peers and authority figures. That means being ruthless about the slides you include and deleting any slides that dont advance or support the presentation. Make sure to carefully review the complete board report, then condense it to one page, typically around 400 words. There are a few ways to do that. The middle is the meat and potatoes of your presentation. Secondly, it ensures everyone is on the same page ahead of the meeting. It is normal to be stressed in front of the Board. And we made room for financial and operational updates followed by profit & loss charts and milestone displays. Subscribe to the Marketing Blog below. If possible, rehearse your presentation in the Board room. They want to make the best possible decision in the shortest possible time, while taking all information and risks into account. But you can only do all of that if board members are actually engaged in the presentation youre giving. I would nod feverishly to let presenters know I was invested in their presentation. Theres nothing more awkward than silence during a technical difficulty. Managing Director of To The Point At Work. Hiring and firing of senior executives (especially the CEO) Establishing compensation for executives. What You Should Include in a Board Presentation (with Examples & A Free Template) Reporting to the board may be daunting, but it's incredibly important. If you need time to look something up, say so. Otherwise, the board might form an opinion based on limited information. These are some very good inputs on how the CFO/controller presentation should look like. Understand what value means to them: contribution to society, sustainability, well-being, or legacy can be as important as monetary value. Should you participate in the discussion? He or she oversees the process, not you. But if its too bare, it will take too many visuals to paint the picture. A primary goal of these meetings is to be as effective as possible, so bear in mind there's no sense in calling a board to gather for items that should be cleared otherwise. Here are some example topics for your presentation: Company performance Plans and strategies for the future Ways to address current company challenges New opportunities Proud and able to share a few key accomplishments of the organization as they begin to tell friends, family and colleagues about their new gig. Four types of reporting are needed by the board: 1. Do not overload the slides. She served on the board of Australian fintech, Change Financial from 2016 to 2020, and as board chair from 2018 to 2020. Understand your audience. Pictures and keywords alone wont do the job. Transcript and Presenter's Notes Title: BOARD OF DIRECTORS MEETING 1 Teaching Floridas Students to Fish Since 1975 BOARD OF DIRECTORS MEETING FRIDAY, MARCH 28th, 2008 900 AM 1100 AM Austin Center Conference Room FOR WEBINAR ATTENDEESJoin the Conference Call (641) 715-3399 Access Code 145-107-873 Download PowerPoint (4MB) Download Education Instead, a great board presentation comes from knowing and understanding your audience and the details theyre interested in. Aligning such a group of intelligent, authoritative individuals with many, often conflicting, priorities is a subtle process of information, discussion and persuasion. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. Ms. Clarke currently serves on the board of directors of Arthur J. Gallagher, the global insurance brokerage with operations in 56 countries. Will they interrupt your talk? Always prepare an informative and well-outlined report for the board through this board of directors report. Its also beneficial to keep your visuals simple. Gartner Terms of Use Either avoid these items or give enough background information. you know your stuff. This is a completely editable PowerPoint presentation and is available for immediate download. Create a documentation that provides both the big picture and the details. Then give the 3 to 5 key arguments or elements that you want them to remember.